Home-Based Data Entry & Typing Operations Associate in US
Company: Binus University (Distributed Operations)
Location: Remote (Candidates must be based in the United States or Canada)
Compensation: $20.00 – $25.00 per hour (USD)
Employment Type: Full-Time or Part-Time Available
Schedule: Flexible Weekday Hours (Core overlap with North American business hours required)
Overview of the Role
Are you a detail-oriented professional looking for a stable, high-paying remote opportunity? Binus University is currently expanding its distributed administrative team. We are seeking a dedicated Home-Based Data Entry & Typing Operations Associate to join our operations department.
In this role, you will be the backbone of our data integrity and documentation process. You will support a wide range of administrative workflows, ensuring that our systems for the U.S. and Canadian markets are updated with precision and speed. Whether you are an early-career professional looking to build a foundation in business operations or an experienced administrator seeking a structured work-from-home environment, this role offers a perfect balance of routine and responsibility.
We pride ourselves on providing clear SOPs (Standard Operating Procedures), a supportive virtual culture, and the tools you need to succeed without the stress of a traditional office commute.
Core Responsibilities
Your day-to-day activities will revolve around three main pillars: Data Accuracy, Transcription Excellence, and Workflow Coordination.
1. High-Precision Data Management
- Numeric Entry: Accurately input high volumes of transactional records, including purchase orders, billing logs, and shipping manifests into our central database.
- Integrity Checks: Regularly perform cross-referencing between physical/digital source documents and system entries to eliminate discrepancies.
- Database Cleanup: Archive outdated records and ensure the CRM remains a “single source of truth” for the management team.
2. Transcription and Document Preparation
- Audio to Text: Listen to and convert audio recordings (lectures, focus groups, and client interviews) into professional, written transcripts.
- Editing & Formatting: Proofread all typed materials for grammatical accuracy, punctuation, and adherence to specific institutional style guides before final delivery.
3. Client Onboarding and Project Scoping
- Initial Briefings: Conduct short (15-20 minute) chat or video sessions with internal stakeholders or clients to understand project requirements.
- Documentation: Record client-specific formatting rules and turnaround times in the CRM to ensure team-wide alignment.
4. Workflow Coordination & Quality Assurance
- Tool Management: Utilize project management software like Trello, Jira, or Monday.com to track task progress and manage deadlines.
- The 98% Standard: Conduct second-level reviews of spreadsheets and transcripts to ensure we hit our accuracy target of at least 98% (ideally 99%).
- Process Improvement: Identify recurring errors in data sets and suggest improvements to current workflows to prevent future mistakes.
Detailed Job Specification Table
| Feature | Requirement / Detail |
| Industry | Education / Administrative Operations |
| Geographic Scope | United States and Canada Only |
| Experience Level | Entry to Mid-Level (1+ year preferred) |
| Typing Speed | High WPM (Words Per Minute) with extreme accuracy |
| Technical Proficiency | MS Excel, Google Sheets, Trello/Jira/Monday.com |
| Training | Structured onboarding and provided SOPs |
| Communication | Video/Chat for briefings; Weekly status reporting |
| Confidentiality | High (Handling sensitive institutional/client data) |
Qualifications & Skills
To be successful in this role, you don’t need to be a coding expert, but you must be a “master of the details.” We are looking for candidates who possess:
- Education: A high school diploma is mandatory. An Associate degree or a certificate in Business Technology or Office Administration is highly preferred.
- Experience: At least one year of professional experience in data entry, transcription, or administrative support. We also consider significant internship experience or long-term academic projects involving heavy data management.
- Software Savvy: Advanced comfort with Microsoft Excel (V-lookups and basic formulas are a plus) and Google Sheets. You should be familiar with cloud-based collaboration tools.
- Language Skills: Superior command of the English language, specifically in written form. You must be able to spot a typo from a mile away.
- Environment: A dedicated, quiet workspace at home with a reliable, high-speed internet connection to facilitate video briefings and large file uploads.
The “Binus” Advantage: Why Join Us?
Working remotely shouldn’t mean working alone. We offer a structured environment that respects your time and rewards your accuracy.
- Competitive Pay: With a range of $20 to $25 per hour, we offer one of the most competitive rates in the remote data entry sector.
- True Flexibility: While we require some overlap with North American business hours for team syncs, you have the freedom to structure much of your workday around your personal life.
- Skill Development: You will gain hands-on experience with industry-standard tools like Jira and Monday.com, and learn how a large-scale distributed operation functions.
- Clarity: No guessing games. Every task comes with a clear checklist and a defined SOP. You will always know exactly what “success” looks like.
How to Excel in the Application Process
We receive a high volume of applications for remote roles. To stand out, ensure your resume highlights:
- Your specific experience with numeric data entry and transcription.
- Your proficiency levels in Excel/Google Sheets.
- Your ability to work independently without constant supervision.
Note on Privacy: This is a confidential recruitment process. Specific details regarding the internal department and the comprehensive benefits package (for full-time employees) will be disclosed during the initial interview phase.
A Deep Dive into the Daily Workflow
Imagine starting your day at 9:00 AM. You log into Monday.com to see your assigned “cards” for the day. Your first task is to take a 30-minute audio file from a focus group and turn it into a formatted transcript. Using the company-provided style guide, you ensure that every speaker is identified correctly and that the tone is professional.
By noon, you transition to the “Data Integrity” phase. You open a series of shipping manifests and cross-check them against the billing logs in the database. You spot a discrepancy in a purchase order number, flag it for the supervisor, and correct the entry.
Before wrapping up, you attend a quick 15-minute video briefing with a project manager to discuss a new onboarding batch. You update the CRM with the new client’s preferences, ensuring that when the rest of the team logs in, they have everything they need to succeed. You finish your day knowing that your work has directly contributed to the seamless operation of a major institution.
Frequently Asked Questions (FAQ)
Q1: Is this a “Global” remote role?
No. Due to payroll and tax regulations, we can only consider applicants currently residing in the United States or Canada.
Q2: Can I choose between Part-Time and Full-Time?
Yes. We have slots available for both. During the interview, please specify your preferred number of hours per week.
Q3: What kind of equipment do I need?
You will need your own reliable computer (Laptop or Desktop) and a high-speed internet connection. Specific software access (Jira, Trello, etc.) will be provided by the company.
Q4: How does the payment work?
Payments are processed bi-weekly via direct deposit or the platform’s managed payment system, depending on your specific contract agreement.
Q5: Is there room for growth?
Absolutely. Associates who consistently exceed the 99% accuracy threshold often move into Quality Assurance Lead or Operations Coordinator roles within 12-18 months.
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