Medical Records Coordinator (Remote – USA) 2026 Location: United States (Fully Remote)
Company: RemoteHunter (Connecting Talent with Leading Employers)
Job Type: Full-Time
Experience Level: Entry to Mid-Level
Industry: Healthcare, Health Tech, Medical Administration
Posted: Recently
Applications: 15+ applicants in the last 2 hours
📊 Your $52K Remote Career Path Starts Here! See Salary Ranges by Location, Full Benefits, & How to Qualify. Nationwide Hiring - Apply Now!🚀 Join Our Mission: Shape the Future of Healthcare Data
Are you a meticulous, tech-savvy professional with a passion for healthcare and a keen eye for detail? Do you thrive in a remote environment where your work directly impacts patient care and operational efficiency? If you’re looking for a role that blends healthcare expertise with digital coordination, we have an exciting opportunity for you.
RemoteHunter is proud to partner with a forward-thinking healthcare organization to recruit a dedicated Medical Records Coordinator. This is a 100% remote position open to candidates across the United States. You will be at the heart of our client’s medical data ecosystem, ensuring the integrity, accuracy, and seamless flow of critical patient information.
This isn’t just a data job—it’s a vital role that supports clinicians, improves patient outcomes, and upholds the highest standards of healthcare compliance. If you’re ready to take your administrative skills into the dynamic world of digital health records, read on.
📋 Job Snapshot: At a Glance
| Aspect | Details |
|---|---|
| Position Title | Medical Records Coordinator |
| Company | Leading Healthcare Organization (via RemoteHunter) |
| Work Model | 100% Remote (Work from Anywhere in the USA) |
| Employment Type | Full-Time, Permanent |
| Salary Range | Greater NYC Area (NY, NJ, CT): $39,208 – $52,000 All Other Approved Locations: $34,091 – $49,920 |
| Experience Required | Experience in healthcare admin, EMR/EHR systems, or data management |
| Key Skills | EMR Databases, Microsoft Excel, Data Integrity, HIPAA/PHI, Medical Terminology |
| Core Benefits | Medical, Dental, Vision, 401(k), Life Insurance, Recognition Programs |
| Posted | Recently (High-Volume Hiring) |
🎯 Your Impact: Role & Responsibilities
As a Medical Records Coordinator, you will be the guardian of data quality and process flow. You’ll ensure that automated systems and human inputs work in harmony to maintain flawless medical records. Here’s what you’ll own:
1. Quality Assurance & Data Integrity Champion:
- Perform rigorous quality checks on automated reports and incoming scanned documents.
- Uphold the integrity of all events and reporting criteria within the Electronic Medical System (EMS).
- Act as the first line of defense against data discrepancies, ensuring every record meets strict compliance standards.
2. Digital Records Management Expert:
- Process, verify, and electronically file member documents with precision.
- Navigate multiple electronic documentation systems simultaneously to manage patient health information (PHI).
- Resolve data discrepancies using established protocols and escalate or return incomplete documents as necessary.
3. Operational Coordination Hub:
- Coordinate field assignments for interpreters, optimizing schedules based on availability and geographic location.
- Facilitate and manage manual mailing processes for other departments, ensuring timely delivery.
- Manage member lifecycle events in the NY State Uniform Assessment System (UAS), including enrollments and dis-enrollments for Integrated Products.
4. Tech-Savvy Problem Solver:
- Troubleshoot basic hardware and software issues, coordinating with IT technicians for remote repairs.
- Utilize advanced Microsoft Excel functions—including pivot tables, sorting, filtering, and data validation—for reporting and database management.
- Continuously identify opportunities to streamline digital filing and data verification processes.
A Day in Your Life (Remote Edition):
- 9:00 AM: Log into secure systems. Review dashboards for automated report flags from the previous night.
- 10:30 AM: Process a batch of newly scanned physician referrals, verifying accuracy against patient IDs in the EMS.
- 1:00 PM: Coordinate interpreter assignments for the upcoming week’s patient appointments across three states.
- 3:00 PM: Run a quality audit on recent UAS entries, using Excel pivot tables to spot inconsistencies.
- 4:30 PM: Troubleshoot a minor scanner software issue with a remote field office, documenting the solution for the team wiki.
✅ Who We Are Looking For: Requirements & Qualifications
We believe the right mindset and foundational skills are as important as direct experience. Here’s our ideal candidate profile:
Minimum Required Qualifications:
- Education: High School Diploma or GED (equivalent).
- Core Competencies:
- Proven ability to prioritize tasks and manage your own workflow in a remote setting.
- Strong proficiency in internet navigation and modern web-based applications.
- Foundational experience with electronic patient health information (PHI) databases or similar systems.
- Solid data entry and database management skills.
- Unwavering attention to detail—you catch errors others miss.
- Technical Proficiency:
- Microsoft Excel Power User: Comfortable with editing, complex sorting/filtering, and using pivot tables for data analysis.
- Ability to work across multiple software platforms and windows efficiently.
Preferred Qualifications (The “Nice-to-Haves”):
- Experience: 1+ years in a healthcare administrative, medical records, or health tech environment.
- Knowledge: Understanding of Medicare, Medicaid, and managed care systems. Familiarity with standard medical terminology.
- Traits: Self-starter, excellent communicator, natural problem-solver, and a collaborative team player who thrives independently.
💼 Compensation & Benefits: We Value You
We offer a competitive and transparent compensation package designed to attract and retain top talent.
Compensation Philosophy:
Your salary is determined based on your work experience, education, relevant certifications, geographic location (to account for cost of living), and the specific demands of the role. We conduct regular market analyses to ensure our pay is fair and competitive.
Geographic Salary Bands:
- Greater New York City Area (Residents of New York, New Jersey, Connecticut): $39,208 – $52,000 per year.
- All Other Approved Locations (Across the United States): $34,091 – $49,920 per year.
Comprehensive Benefits Package:
- Health & Wellness: Medical, dental, and vision insurance to keep you and your family healthy.
- Financial Future: 401(k) retirement plan with company contributions* (*subject to eligibility requirements).
- Peace of Mind: Company-provided life insurance.
- Recognition: Incentive and recognition programs that celebrate your achievements and contributions.
- Remote Work Foundation: Support for a productive home office and a culture built on trust and outcomes.
🏆 Why This Role? The Bigger Picture
More Than Just a Job:
In an era where healthcare is increasingly digital, the accuracy and accessibility of medical records are non-negotiable. You will be ensuring that nurses, doctors, and care coordinators have the correct information at the right time to make critical decisions. Your work reduces administrative errors, speeds up care delivery, and ultimately contributes to better patient experiences.
Grow With Us:
This role is a springboard into the expanding field of health information management. You will gain invaluable experience with:
- State-of-the-art Electronic Medical Systems (EMS) and databases.
- Compliance and regulatory frameworks (HIPAA, etc.).
- Complex operational coordination in a multi-departmental organization.
- The inner workings of Medicare, Medicaid, and managed care.
A Note from RemoteHunter:
“RemoteHunter is not the Employer of Record (EOR) for this role. We are your career bridge. Our mission is to connect exceptional talent like you with leading employers who are shaping the future. We’ve vetted this opportunity for its legitimacy, growth potential, and quality. We’ll guide you through the application process directly to the hiring company’s official career portal.”
📈 Career Path & Growth Opportunities
Starting as a Medical Records Coordinator opens doors to numerous advancement paths within healthcare administration and health tech:
Potential Career Trajectory:
- Senior Medical Records Coordinator / Team Lead
- Health Information Management (HIM) Specialist
- Clinical Data Analyst
- Compliance Auditor
- EMR Implementation Specialist
Skills You Will Master:
- Advanced EHR/EMR System Administration
- Healthcare Data Analytics & Reporting
- Process Optimization & Workflow Design
- Interdepartmental Project Coordination
- Advanced Regulatory Compliance (HIPAA)
🔍 How to Apply & Our Hiring Process
We’ve designed a straightforward, respectful application journey.
Step 1: Prepare Your Application
- Tailor Your Resume: Highlight experiences involving data management, healthcare systems, Excel, and any remote work.
- Craft a Brief Note: In your application or cover letter, tell us in 2-3 sentences why data integrity in healthcare matters to you.
Step 2: Submit Through the Portal
Click the “Apply” button. You will be directed to the hiring company’s secure Application Tracking System (ATS) or career page to complete your official application.
Step 3: The Interview Process (Typically 2-3 Rounds)
- Recruiter Screening (Video Call): A 20-30 minute chat about your experience, remote work suitability, and career goals.
- Hiring Manager Interview (Video Call): A deeper dive into your technical skills, problem-solving approach, and situational judgment.
- Optional: Team Fit Conversation: A casual chat with potential future colleagues.
Our Commitment to You:
- We review every application.
- We strive to provide updates within 10 business days of each step.
- We offer a transparent view of the process and timeline.
❓ Frequently Asked Questions (FAQ)
Q1: Is this job truly 100% remote, or will I need to go to an office occasionally?
A: This position is designed to be fully and permanently remote. All tools, communication, and support are configured for a distributed team. No office attendance is required.
Q2: I live outside the Greater NYC area but in a major city (e.g., Chicago, Atlanta). Which salary band applies?
A: The “All Other Approved Locations” band ($34,091 – $49,920) applies to you. The NYC band is specifically for the high-cost tri-state area.
Q3: I have experience in data entry but not specifically in healthcare. Should I still apply?
A: Absolutely! If you can demonstrate meticulous data management skills, proficiency with Excel and databases, and a strong desire to learn healthcare systems, we encourage you to apply. A willingness to learn medical terminology and processes is key.
Q4: What does “Responses managed off LinkedIn” mean?
A: It means the hiring company manages applications on its own secure platform (not via LinkedIn’s system). You will apply through their official website, ensuring a direct and professional application process.
Q5: What software/tools will I use daily?
A: You will primarily work with the company’s proprietary Electronic Medical System (EMS), the Microsoft Office Suite (especially Excel), a secure communication platform (like Teams or Slack), and various web-based healthcare portals.
Q6: Are there opportunities for training and certification?
A: Yes. The company often supports ongoing learning and may provide training on specific systems. Pursuing relevant certifications (like in Health Information Management) is usually encouraged and can be supported.
🌟 Ready to Make a Difference?
If you’re a detail-oriented professional seeking a meaningful career where your work ensures the backbone of modern healthcare runs smoothly, we want to hear from you.
This is more than a coordination role—it’s a chance to be a part of a vital industry from the comfort of your home. You’ll gain in-demand skills, enjoy a competitive package, and contribute to a mission that matters.
Don’t let this remote opportunity in the growing health-tech space pass you by.
👉 Click “Apply” now to start your application journey. We look forward to discovering how your skills and passion can help shape the future of patient data management.
Posting Managed by: RemoteHunter
Connecting Global Talent with Purpose-Driven Work.